·         Upon receipt of a completed Request for Referral form, CCCS designated staff will date receipt of the form, record the student’s name and all pertinent demographic data on the Initial Flowchart, note activities on a Summary of Contact form, and set up student’s case record according to OSE’s procedures.

·         Based upon the referral form, if speech/language is a concern the case manager shall ensure that the SLS is invited to the Identification Meeting.
 

·         The case -manager will contact school to Request for School Nurse Medical/Audiological/Vision Screening form to the school’s nurse, who will:

o    arrange for an audiometric and vision screening.

o    provide the CST with the results of the screenings/medical summary covered by FERPA with the exception of HIV/Aids and/or substance abuse information.

o    return completed medical/audiological/vision screening to the case manager prior to the Identification meeting the case manager.

·         The case manager shall provide parent/guardian/adult student/ and appropriate school personnel with a copy of Notice of Upcoming Meeting form. This form will also be made available electronically in PDF format.

·         Once a student has been added to the Case manager’s caseload as an Initial case, the Notice of Up Coming Meeting will be available. Along with this written notice, the case manager will include as part of the information sent to the parent a copy of Parental Rights in Special Education (PRISE).

NOTE: If the parent/guardian/adult student/ informs the case manager that he/she has invited an attorney to be present at an upcoming CST meeting, Cross County Clinical Services must be immediately notified. If a parent/guardian/adult student brings an attorney to the meeting without prior notification, the meeting will be delayed while the case manager contacts the legal department. CST cannot conduct a meeting where there is legal representation only for the parent/guardian/adult student.